List the surfaces
Work through each room and record walls, ceilings, skirtings, doors and windows separately. Note any paper to remove, fitted furniture to retain or features that should remain untouched. A few clear photographs can explain more than a general request to refresh the property.
Describe the condition
Record visible defects and any recurring stains or cracks. Include known repairs and tell the decorator if a leak or building problem is still being investigated. Decoration should be planned around the resolution of those issues.
Include practical constraints
Explain who will occupy the property, how materials arrive and where they can be stored. Add any building rules and the programme for other trades. These details help define the work before a date or price is agreed.